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Summary and Resources to Dynamic Time Management Guide

Summary

  1. This guide is about fifth time management generation. As distinct from previous four generations, it properly takes into account the nature of time.
  2. It is more effective to manage Time as you would "manage" your boss and treat Time as human rather than thing.
  3. Clocks in time management should be changed, when possible, for the time agents that appear only when we call them or tell them. It is even better if these agents could talk and tell us the time with a pleasant voice.
  4. What is more important: health, work, family, children or friends? If we stop moving with time in any of these dimensions, we will get the crisis. The tools that effectively help us to move with time were absent in the time management until its fifth generation.
  5. People have no reliable sense of time. The only way to find out how you actually use your time is to record it. Since you actually cannot do it in the process of working yourself, to make it manageable you should reduce all your tasks and activities to few (7 to 10) main one. Than you should consolidate your time into blocks having about 45 to 90 minutes each. Than you may ask your secretary to record. Or you may use Activities and Priorities computer program, which gives time usage statistics. Activities and Priorities is flexible and tolerant: no need to remember the spent time exactly.
  6. To be effective time manager you should always remember your main activities, main goals of your life. But people cannot keep in mind more than 7 to 10 things simultaneously. So you should incorporate all you goals and tasks into broad categories (main activities) and restrict their number to be less than 7 to 10. To keep them in mind while making your decision should become your habit. Here Activities and Priorities program can help because it reminds you at the start of your computer not only about your main activities but shows also their priorities.
  7. Your main 7 to 10 activities as a rule quit different from your specific short-term goals and tasks from your to-do list. Your main activities allow you to be flexible and quickly change short-term decision aligning them both with your main goals and current situation. Therefore as a rule your make you to-do list only for nearest day and it becomes short. Activities and Priorities can help here showing the priorities of your main activities and Your Voice Reminder can remind about deadline driven activities.
  8. Your main activities are usually important but not urgent; nevertheless they are as a rule more important than urgent things. The point is that if you pay enough attention to you main activities you significantly diminish the number of urgent activities especially the number of crises. Your life becomes much more calm, happy and effective. You become opportunity mind person and not the crisis manager.
  9. To be effective time manager you should consolidate your time into sufficiently large time blocks having about 45 to 90 minutes each and avoid interruptions. This is the only way to solve difficult tasks or serious problems. This is also effective way to manage short tasks, which are similar to each other, bunching them into one time block. During this consolidated blocks you should forget about the time. Ask you secretary or use Your Voice Reminder software to remind you when the time is over.
  10. You should know the priorities of your main activities. If you neglect an activity from your main set it may result in a crisis and even catastrophe. Activities and Priorities can help you, showing, which of your main activities are in dangerous zone and hence have large priorities.
  11. You can make palm size, paper thin, extremely reliable, stable and imperceptible weekly to-do list in a minute from simple sheet of paper. Similar to-do lists use many presidents of western countries in their summits and tete-a-tete meetings. You may also automatically compose and print such a to-do list from your alarms and startup reminders with Your Voice Reminder software. It leaves the space between the notes to give you the opportunity to add additional items with the pen later.
Contents of Dynamic Time Management (DTM) Guide
Guide home
1. Fifth Time Management Generation
2. Time in Time Management
3. Clocks in Time Management
4. How to Manage Moving with Time
5. Sense of time.
6. The trackable activities number.
7. Activities versus tasks.
8. Most important activities.
9. Time consolidation.
10. Priorities of activities.
11. To-do list.
12. Summary and references.
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Resources

I use in this guide the following sources.
  1. Activities and Priorities (http://www.friendly-ware.com/aap/). Vadim Motorine, 2000.
  2. Alderman, L. "You Can Achieve More in a Lot Less Time by Following Five Key Steps", Money, Vol. 24, No.10, pp. 37-38 (1995).
  3. Amabile, Teresa; Hadley,Constance N. and Kramer, Steven J. "Creativity Under the Gun". Harvard Business Review. August 2002.
  4. Barkley Russell A.; Edwards, Gwenyth; et. al. "Executive Functioning, Temporal Discounting, and Sense of Time in Adolescents With Attention Deficit Hyperactivity Disorder (ADHD) and Oppositional Defiant Disorder (ODD) (1).(Statistical Data Included)" Dec, 2001.
  5. Bacon, Francis. "Essays, Civil and Moral" The Harvard Classics., 1909–14.
  6. Carroll, Lewis. "Alice's Adventures in Wonderland & Through the Looking-Glass" Bantam Classic edition., 1981.
  7. Covey, Stephen R. "Daily Reflections for Highly Effective People: Living the Seven Habits" Fireside, March 21, 1994.
  8. Covey, Stephen R., Merrill Roger A., Merrill Rebecca R. "First Things First: To Live, to Love, to Learn, to Leave a Legacy" Franklin Covey Co., 1996.
  9. Covey, Stephen R. "The Seven Habits of Highly Effective People". New York: Simon and Schuster Inc., 1989.
  10. Drucker, Peter F. "Adventures of a Bystander". John Wiley and Sons, 1998.
  11. Drucker, Peter F. "The Effective Executive" New York: Harper & Row, 1966.
  12. Drucker, Peter F. "Management: Tasks, Responsibilities, Practices" New York: Harper & Row, 1985.
  13. Govendo, Jeffrey A. "Time Pressures and Creativity" Innovative Leader, Vol 12, No 11, 2003.
  14. " Habits of Effective Time Managers" (http://www.utexas.edu/student/utlc/class/mkg_grd/habits.html). UT Learning Center, 2005.
  15. Holt-Johnstone, Janet. " Effective Time Management - Part 1"
    (http://www.furninfo.com/absolutenm/templates/Article_Retailing.asp?articleid=3317&zoneid=7). Towse Publishing Company, 1995.
  16. The Holly Bible, New International Version. Colorado Springs: International Bible Society, 1994.
  17. Iacocca, Lee. "An Autobiography" Bantam Books, 1984.
  18. Jarboe, Edel. "Time Management. Four Simple Time Management Tools" Simpler Living, 1999-2000.
  19. Johnson, Mark. "XML for the absolute beginner" (http://www.javaworld.com/javaworld/jw-04-1999/jw-04-xml.html). JavaWorld, April 1999.
  20. Lakein, Alan. "How to Get Control on Your Time and Your Life". New York: Signet, 1974.
  21. Mayer, Jeffrey J. "If You Haven't Got the Time to Do It Right, When Will You Find the Time to Do It Over?" New York: Simon & Schuster, 1990.
  22. McGee-Cooper, Ann. "Time Management for Unmanageable People". Dallas, TX: Ann McGee-Cooper & Associates, 1983.
  23. http://www.motivationalquotes.com/People/covey.shtml. sperience.net, 1999 -2000.
  24. Newcomber, Mabel. Source: "The Forbes Book of Business Quotations" by Ted Goodman, Black Dog & Leventhal Publishers (September 1, 2005).
  25. Prochaska-Cue, Kathy. "Thirteen Timely Tips for More Effective Personal Time Management" (http://ianrpubs.unl.edu/homemgt/nf172.htm). University of Nebraska Cooperative Extension, 1995.
  26. Raskin, Jef. "The Human Interface. New Directions for Designing Interactive Systems". Addison-Wesley / Pearson Education., 2000.
  27. Repak, Nick. " Time Management " (http://www.gradresources.org/articles/time_management.shtml). Grad Resources, 2000.
  28. Rettig, Hillary. "Time is Money: The Key to Successful Time Management". Microsoft Corporation, 2000.
  29. Rubin, Harriet. "Peter's Principles" (http://www.inc.com/magazine/19980301/887.html). 1998, Mansueto Ventures LLC, 2005.
  30. Thirteen Timely Tips for More Effective Personal Time Management (http://parttime.villanova.edu/studentservices/studySkills.htm).
  31. Time and Time Management (http://cybernation.com/victory/quotations/authors/quotes_authors_b.html). Cyber Nation International, Inc., 1999.
  32. Your Voice Reminder (http://www.friendly-ware.com/yvr/). Vadim Motorine, 2004.
  33. Van Dyke, Henry. Epigrams, Greetings, and Inscriptions for Katrina'S Sun-Dial in Her Garden of Yaddo. In The Poems of Henry Van Dyke (zip, html, 261Kb). Project Gutenberg, 2005.
  34. Wilson, Mar. " How to Be Productive" (http://www.wilsonmar.com/1timeman.htm#Schedule). Wilson, Mar. 1998.
  35. Zakay, D. (1992). The role of attention in children's time perception. Journal of Experimental Child Psychology, 54, 355-371.

Acknowledgments

While writing this guide I used search engine Google much more than others. I am grateful to the people, who made this good search engine with relevant results.

Vadim Motorine.

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Dynamic Time Management Suite
Home 		Activities and
Priorities 		Your Voice
Reminder 		Printable Guide
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